MEETINGS INCENTIVES CONGRESSES EXHIBITIONS
Dubrovnik Sun PCO is an agency specialising in the organisation of congresses,
meetings, incentives, team building, fairs and sports events. Our long-standing
experience has been gained through the organisation of over 500 national and
international events. Our experience will ensure the professionalism, quality and
success of your congress, beginning with the idea itself, candidacy, performance, and
of course, the final result.
Dubrovnik Sun PCO is your support for a complete organisation management that covers:
- Preparing the candidacy
Preparation of supporting documents to submit with an application and creating a strategy.
- Selecting a destination
Consultation and assistance in selecting the ideal destination in accord with the event organiser’s
preferences and our experience of available destinations.
- Assigment (of Hotel rooms and conference facilities)
After the destination is selected, we will finalize the initial agreement by securing accommodation and
suitable conference facilities.
- Event brand management
Event organisation and branding, identity design and brand visibility, event promotion among target
audiences, online promotion and coordination with the media.
- Event website creation and design
Professional online identity marketing through the provision of an attractive and user-friendly website
using the latest software and offering valuable and useful information.
- Budget preparation and management
Professional budget planning and administration, with an optimum budget allocation ensuring
successful organisation and management.
- Online booking management
Using our own congress management software, we ensure the most efficient participant data
management, in accordance with the Personal Data Protection Act.
- Online event attendee registration and preparation of conference materials
The latest technology ensures rapid and efficient management of all types of registration, sorting
according to the organiser’s requirements, and enabling simple preparation of registration and
conference materials according to pre-agreed categories.
- Submission of papers and summaries
Our software solutions enable us to ensure a simple and rapid management, overview and evaluation
of the papers, summaries and posters used in conference sessions.
- On-site participant registration
Our agency has an experienced team of professionals ensuring conference participants and the
organiser are provided with an easy and smooth registration process.
- Organising conference facilities, technical equipment and professional support
After creating an event timeline and making venue reservations nothing is left to chance and our
professional team provides technical support and stays with you all the way, covering even the most
challenging technical aspects and demands.
- Special on-demand services
Our expert team is ready to take on any challenge and use the most cutting-edge technology to
respond to special demands.
- Exhibition stand design and sponsor relationship management
Nurturing and cultivating good relationship with sponsors prior to an event and ensuring everything is
covered in terms of exhibition planning. Stand design, exhibit space and booth layout and on-site
coordination.
- Poster session organising
A poster presentation at a conference, featuring paper and e-posters displayed at a suitable venue.
- Organising shuttle services and excursions with online registration
Gathering required data for organising shuttle service and excursions during the event. Organising
easy and rapid transportation, making attendees feel welcome immediately on arrival at the
destination and providing memorable excursions and day-trips.
- Communicating with participants, lecturers and guests
Our team is at the disposal of all event stakeholders, offering fast and efficient solutions responding to
customer demands
- Food and beverage service coordination
Assistance and consultation in organising food and beverage service for any occasion, with on-site
food and beverage service coordination.
- Entertainment ideas
After the event, by generating creative ideas and solutions we ensure good entertainment, decorating
selected spaces as required.
- Audio-visual services
Our high-quality technology and equipment ensures all organiser’s demands are met.
- On-site consultation, management and coordination
The art of event planning includes harmonising and synchronising all aspects to ensure that an event
runs smoothly and that all objectives and goals are accomplished. Our experts will make sure that
every detail is covered.
- Evaluation
After the event we will create a complete analysis by established criteria, providing a detailed overview
of the event.
Our goal is to free you from worries about any of the listed details, so that you can
concentrate on organising the educational and theoretical aspects of the congress.
Dubrovnik Sun is also a DMC agency, our exclusive team able to take care of every
detail of the organisation: hotel accommodation and technical needs, the halls,
transfers, excursions and all other social activities. We simply don’t take chances with
organisation and ultimately our mission is to provide the highest quality of service for
you and your participants!
